How to set up your office for social distancing

With more and more people returning to work, focus is going to shift to how to prepare your office for the safe return of staff. Adjusting to being back in an office with people is going to take some getting used to, so it is important to make signage clear and give everyone obvious instructions.

Entrances.
Make it clear on your main entrance how you would like staff and visitors to behave. Would you like them to ring a door bell to be let in, or is there somewhere inside they can stand? On first entry, it is important the people use hand sanitiser. This can be self-administered from a hands free dispenser after touching the outside door handle and before touching anything else.

Layout.
Desks will need to be re-arranged to ensure they are spaced at least a metre apart, you should also consider rotating them so that people do not sit face-to-face.  Bear in mind that people will also need adequate access to their work area, ideally not in a way that brings them too close to other’s workspaces. Common walkways should pass behind worker’s backs, spaced a metre away. Where possible, offices should have a one-way system to avoid people passing each other and if you have the ability, a separate entrance and exit. Where crossings and busy pinch points occur, there should be clear stop signs and instructions on where to give way to.

social distance floor tape

Marking Out
Outdoors, you have the option of line marking spray paint or tape, indoors, in most cases, tape is going to be the easiest way. Floor tape is easy to apply and should be laid out in a pathway at least a metre wide. Staff can be directed where to go by using feet graphics or arrows, if you are able to implement a one-way system, make sure it is obvious which way you should go. If you are unable to accommodate one-way, you should make sure there are safe passing points to adequate ways to avoid people coming the other way. Blind corners should be equipped with viewing mirrors to stop collisions and make distancing easier. Floor tape will stick to short pile carpet or hard flooring, but be aware that, especially on carpet, the tape will shrink back over time, as the tension on the tape causes it to retract. This can be avoided by not stretching the tape too tight when applying to the floor.

Where staff need to approach each other’s desks, it is useful to mark a spot at least a metre away, so they can stand on this and interact. Colleagues should be encouraged to communicate via email where possible.

The movement of tables often causes issues with cables. Where desks are more spaced out and it causes trailing wires, remember to install cable covers and tidies to keep leads together and prevent trip hazards.

It is also worth looking at how you can block up short cuts, to prevent people nipping through gaps in desks and not following your path. Temporary expanding barriers, cones and office partitions are all good for this purpose.

Hygiene
Office should be providing staff with anti-bacterial wipes for their desks and be routinely cleaning common touch points such as door handles and light switches. Other ideas to limit the spread of germs are foot operated door pulls and motion sensor lighting.

social distance floor tape

It is also important manage incoming mail. Personal deliveries to the office should be minimised and any work related post should be left in a reception area and hands should be washed after handling it.

Communal areas
Kitchens and toilets can be particularly difficult to manage. Staggered lunchtimes will help to reduce the need for everyone to use facilities at the same time, and positioning tables and seating a good distance apart will encourage people to socially distance.

Meetings, if they cannot be held over computers, should be kept to a minimum length and with as few people as possible.

Printers, shredders of other shared devises should be away from desks and have adequate space around them to allow queuing.

With some planning and correct equipment, your office can be ready in no time to re-open safely and all set to start welcoming staff back to their desks.

Featured images have been taken in the ESE Direct office in Norwich, using products available on our site. You can browse our range at www.esedirect.co.uk or call us to talk about your requirements on 0800 161 3436.

Photograph of Martin Gilmour

Author Bio -

Marketing Manager for ESE Direct, in my spare time I enjoy reading, playing music and near-total avoidance of DIY.

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